2012 Board of Director Position Descriptions
2012 BOARD POSITIONS AND PRIMARY DUTIES
President:
Chair board and general meetings. Represent chapter at state and national meetings. Help set direction and solve problems. Directs all committee members and appoints ad hoc committees as needed. Responsible for monitoring overall ethics of organization. Must be current member of the Board of Directors to be eligible to run for this position. Term is 2 years.
Vice President:
Chair for the scholarship committee and the Government Relations efforts including liaison to GBTA’s Governmental Affairs. Vice President will work with the board to achieve chapter and GBTA goals as it relates to our government relations efforts and support.
Treasurer:
Responsible for the financial records of the organization. Share in responsibility of monitoring ethics of organization. Works closely with the Membership Committee/Director of Membership.
Secretary:
Responsible for keeping the records, books, forms, etc. of the organization including taking minutes during the monthly board meetings and acting as chapter historian. Board advisor to the annual elections committee. The Secretary shall be the custodian of the bylaws and chair the bylaws committee if amendments or changes are needed.
Director of Communications:
Responsible for publishing all communication (meeting announcements, press releases, etc.) on behalf of the organization and for content development and updates on the chapter website.
Director of Marketing:
Responsible for the development/production of all collateral, brochures and other promotional material/items as needed by the organization as well as CNFBTA’s Facebook/LinkedIn pages. Knowledge of desktop publishing is a plus.
Director of Programs:
Responsible for the content of member meetings. Works with Direct Liaison to monitor interests and topics for learning desired by the association’s direct members. Responsible for securing speakers for meetings and obtaining speaker bios for publication. Chair the Programs/Venues committee to ensure consistency and provide other regional support as needed.
Director of Venues (North):
Performs site selection for events in the North Floridaarea, primarily Jacksonville. Works collaboratively with the Director of Programs and Director of Venues (Central). Person will negotiate event sponsorship and fees for events held in North Floridaand will coordinate all logistics including menu selection, audiovisual needs, room set up requirements, registration (including name badges), any hotel arrangements needed for speakers and post event survey. Person should reside in the North Florida area.
Director of Venues (Central):
Performs site selection for events in the Central Floridaarea. Works collaboratively with the Director of Programs and Director of Venues (North). Person will negotiate event sponsorship and fees for events held in Central Floridaarea and will coordinate all logistics including menu selection, audiovisual needs, room set up requirements, registration (including name badges), any hotel arrangements needed for speakers and post event survey. Person should reside in the Central Florida area.
Director of Membership:
Responsible for recruitment of new members, developing an active and ongoing campaign to retain members, maintaining the membership database and working with the Treasurer on new member payments and membership renewals. Chair to membership committee to develop an action plan for increasing and maintaining membership with a primary emphasis on increasing Direct membership. Work to encourage member involvement in committees. Provide hospitality at chapter functions by greeting attendees and making them feel welcome.
Direct Liaison (2 positions – 1 North & 1 Central):
Works closely with Director of Membership to recruit and retain direct members. Works closely with Director of Programs on what programs and speakers will be most beneficial to Directs. Ensures all directs feel welcome at meetings. Shall develop and execute a direct forum in bothJacksonvilleandOrlandoeach year to provide an opportunity to discuss issues amongst themselves and develop relationships with other travel managers. Position must be filled by a Direct member (Travel Manager) of the organization.
Past President:
Serve as voting member of Board of Directors and Executive Committee. Act as support/mentor to President. Term is 2 years and automatically filled by the immediate past president of the chapter.
General Board Member Understandings:
Board members should have regular attendance at member meetings and board meetings.
Board members should be prepared to attend at least 1 out of area meeting per year.
Board meetings are held monthly and will be accessible via conference call.
Unless otherwise specified, terms are for 1 year with a maximum of 2 back to back terms in any one office.
