Board of Director Position Descriptions

Board Positions and Primary Duties


Chair board and general meetings. Represent chapter at state and national meetings. Help set direction and solve problems. Directs all committee members and appoints ad hoc committees as needed. Responsible for monitoring overall ethics of organization.  Must be current member of the Board of Directors to be eligible to run for this position.  Term is 2 years.

Vice President: 

Chair for the scholarship committee and the Government Relations efforts including liaison to GBTA’s Governmental Affairs. Vice President will work with the board to achieve chapter and GBTA goals as it relates to our government relations efforts and support.    


Responsible for the financial records of the organization.  Share in responsibility of monitoring ethics of organization. Works closely with the Membership Committee/Director of Membership. 


Responsible for keeping the records, books, forms, etc. of the organization including taking minutes during the monthly board meetings and acting as chapter historian.  Board advisor to the annual elections committee.  The Secretary shall be the custodian of the bylaws and chair the bylaws committee if amendments or changes are needed.

Director of Communications:

Responsible for publishing all communication (meeting announcements, press releases, etc.) on behalf of the organization and for content development and updates on the chapter website.  Responsible for the development/production of all collateral, brochures and other promotional material/items as needed by the organization as well as managing and updating CNFBTA’s Facebook and LinkedIn Pages. 

Director of Programs and Venues:

This role is responsible for site selection of venues for meetings, programs and social events, including negotiating terms, executing contracts and coordinating all event logistics (ie.  menu selection, audiovisual needs, room set up requirements and hotel arrangements that might be needed for our speaker(s). Additionally, this person is responsible for the program content of our Chapter meetings.  This Director works with the board to monitor educational opportunities, gauge interest, and develop topics and meeting content for learning. Responsibilities include securing speakers for meetings, negotiating fees for their services, obtaining speaker bios for publication, prepping speakers/panelists and coordinating their logistical needs (ie. transportation, etc.). Prior to any event, this person communicates with the President and Treasurer to gain approval on all costs associated with the meeting. Post event wrap up includes working with the Director of Communications on a post-event survey. 


Director of Membership:

Responsible for recruitment of new members, developing an active and ongoing campaign to retain members, maintaining the membership database and working with the Treasurer on new member payments and membership renewals.   Chair to membership committee, if applicable, to develop an action plan for increasing and maintaining membership with a primary emphasis on increasing Direct membership.  Work to encourage member involvement in committees. Provide hospitality at chapter functions by greeting attendees and making them feel welcome. 

Director of Sponsorship:

Responsible for raising and managing funds to support the chapter events by fostering relationships with existing and potential member partners to create financial support for chapter objectives.  This role collaborates with the Technology and Programs directors to manage the budget for events.  Designs and implements an annual strategy to raise funds with annual goals.  Sponsorship Director is chair of the Sponsorship Committee which can be a maximum of four other members.

Direct Liaison:

Serves as a resource in the recruitment of Direct members and Direct member support.  Serves as industry expert in advisory capacity on meeting topics and speakers to ensure programs align with the interests of Directs.  Provide Direct only forums to discuss travel management issues when appropriate. 

Past President:

Serve as voting member of Board of Directors and Executive Committee. Act as support/mentor to President.  Term is 2 years and automatically filled by the immediate past president of the chapter.

General Board Member Understandings:

Board members should have regular attendance at member meetings and board meetings. 

Board members should be prepared to attend at least 1 out of area meeting per year. 

Board meetings are held monthly and will be accessible via conference call. 

Unless otherwise specified, terms are for 1 year with a maximum of 2 back to back terms in any one office.