Board of Director Position Descriptions

Board Positions and Primary Duties

PRESIDENT:

Chair board and general meetings. Represent chapter at state and national meetings. Help set direction and solve problems. Directs all committee members and appoints ad hoc committees as needed. Responsible for monitoring the overall ethics of the organization. Must be a current member of the Board of Directors to be eligible to run for this position. Term is 2 years.

VICE PRESIDENT:

Chair for the scholarship committee and the Government Relations efforts including liaison to GBTA’s Governmental Affairs. The Vice President will work with the board to achieve chapter and GBTA goals as it relates to our government relations efforts and support. Term is 2 years.

TREASURER:

Responsible for the financial records of the organization. Share in responsibility of monitoring ethics of organization. Works closely with the Membership Committee/Director of Membership and Director of Sponsorship. Present monthly budgets and financials on each board meeting.

SECRETARY:
Responsible for keeping the records, books, forms, etc. of the organization including taking minutes during the monthly board meetings and acting as chapter historian. Board advisor to the annual elections committee. The Secretary shall be the custodian of the bylaws and chair the bylaws committee if amendments or changes are needed. Term is 2 years.

DIRECTOR OF COMMUNICATIONS:

Responsible for publishing all communication (meeting announcements, press releases, etc.) on behalf of the organization and for content development and updates on the chapter website. Responsible for the development/production of all collateral, brochures and other promotional material/items as needed by the organization as well as managing and updating CNFBTA’s Facebook and LinkedIn Pages. Term is 2 years.

DIRECTOR OF PROGRAMS:

Responsible for the program content of our Chapter meetings. This Director works with the board to monitor educational opportunities, gauge interest, and develop topics and meeting content for learning. Responsibilities include securing speakers for meetings, negotiating fees for their services, obtaining speaker bios for publication, prepping speakers/panelists and coordinating their logistical needs (ie. transportation, etc.). Prior to any event, this person communicates with the President and Treasurer to gain approval on all costs associated with the meeting and works closely with the Director of Communication for social media posts. Post event wrap up includes working with the Director of Communications on a post-event survey. Term is 2 years.

DIRECTOR OF EVENTS:

This role is responsible for site selection of venues for meetings, programs and social events, including negotiating terms, executing contracts and coordinating all event logistics (i.e. menu selection, audiovisual needs, room set up requirements and hotel arrangements that might be needed for our speaker(s)). This position will create events in StarChapter and monitor registration for events.

DIRECTOR OF MEMBERSHIP:

Responsible for recruitment of new members, developing an active and ongoing campaign to retain members, maintaining the membership database and working with the Treasurer on new member payments and membership renewals. Develop an action plan for increasing and maintaining membership with a primary emphasis on increasing Direct membership. Work to encourage member involvement in committees. Provide hospitality at chapter functions by greeting attendees and making them feel welcome.

DIRECTOR OF SPONSORSHIP:

Responsible for raising and managing funds to support the chapter events by fostering relationships with existing and potential member partners to create financial support for chapter objectives. This role collaborates with the Directors of Events and Programs to manage the budget for events. Designs and implements an annual strategy to raise funds with annual goals. Sponsorship Director is chair of the Sponsorship Committee which can be a maximum of four other members. Term is 2 years.

DIRECT LIAISON:

Serves as a resource in the recruitment of Direct members and Direct member support. Serves as industry expert in advisory capacity on meeting topics and speakers to ensure programs align with the interests of Directs (Buyers). Provide Direct only forums to discuss travel management issues when appropriate. This role is to be filled by a Direct (Buyer) Member only.

DIRECTOR OF DEI & CHARITABLE ACTIVITIES:

As the Director of DEI and Charitable Activities, you will play a pivotal role in advancing diversity, equity, and inclusion initiatives within our organization. You will also lead efforts to foster charitable activities and partnerships that align with our mission and values. This position is instrumental in shaping our organizational culture, strategic direction, and community engagement efforts.

PAST PRESIDENT:

Serve as a voting member of the Board of Directors and Executive Committee. Act as support/mentor to the President. Term is 2 years and automatically filled by the immediate past president of the chapter.

General Board Member Understandings:

• Board members should have regular attendance at member meetings and board meetings.
• Board members should be prepared to attend at least 2 out of area meetings per year.
• Board meetings are held monthly and will be accessible via conference call.
• Terms are for 2 years with a maximum of 2 back to back terms in any one office.
• Board member transition meeting is December 4th, 2024 from 12-5:30pm

Become a Board Member:

We are currently accepting applications for the 2025 board. To apply for a board position, click here for the application. Please email your completed form to [email protected] with a copy to [email protected]. Applications due November 8, 2024.